Moving an office within a multi-story building might sound straightforward — after all, you have an elevator, right? But the reality is a bit more complicated. From coordinating access to transporting delicate equipment, an elevator move requires strategic planning, experienced handling, and the right gear.
At Smooth Move Relocation Services, we’ve helped hundreds of businesses move into high-rise offices, corporate towers, and medical buildings throughout Cincinnati, Mason, and surrounding areas. Here’s what we’ve learned about making elevator moves efficient and stress-free.
Coordinate with Building Management Before the Move
One of the most overlooked steps is confirming building access. Many properties restrict elevator usage during business hours, and some require the use of a freight elevator. It’s best to coordinate with the property manager to reserve a time slot, get access to service areas, and confirm if a Certificate of Insurance (COI) is needed. This avoids last-minute surprises and keeps your move compliant with building policies.
Use Proper Equipment for Elevator Access
When moving through tight elevator doors and narrow hallways, standard equipment just won’t cut it. Our crews arrive with professional-grade tools designed for the job:
- Heavy-duty dollies and panel carts
- Rubber floor runners and elevator pads
- Secure moving bins and locking straps
- Corner protectors for tight turns
Using the right gear not only speeds up the process — it also reduces the risk of damage to both the building and your office furniture.
Plan with Your IT Team for a Safe Tech Transfer
Your computers, servers, and network systems need more than just bubble wrap. Any disruption to your tech setup can impact productivity — sometimes for days. That’s why we recommend working closely with your IT provider in advance.
Here’s what works:
- Schedule a full backup and system shutdown
- Label each cord, router, and peripheral
- Use anti-static covers and padded transport crates
- Assign a tech lead to coordinate the reinstallation process
Our team has experience working alongside IT professionals during moves, ensuring everything is handled with care and precision.
Consider After-Hours or Weekend Scheduling
If your building is busy during the day, you might benefit from moving after-hours or on a weekend. It’s often easier to access loading docks, reserve elevators, and avoid disturbing employees or neighboring businesses. We offer flexible scheduling options to accommodate your business hours and reduce downtime.
Clear Labeling and Internal Communication Prevent Chaos
A successful move doesn’t start on moving day — it starts with organization. We recommend assigning a move coordinator within your company who can help direct our team and answer questions. Color-coded labels, detailed floor plans, and an updated inventory list will save time and prevent confusion during unloading.
We work closely with your coordinator to ensure everything arrives exactly where it needs to go.
Flat-Rate or Hourly Options — You Choose
We know that every business has different needs. That’s why we offer both flat-rate pricing for full office relocations and hourly labor for smaller jobs or phased moves. Either way, you’ll receive a detailed estimate with no hidden costs, and a crew of trained, insured movers who treat your business with respect.
Ready for a Smooth Office Move? Let’s Talk
If you’re planning an office move in a building with an elevator — whether it’s downtown Cincinnati, a corporate complex in Mason, or a medical suite in West Chester — trust the team with over two decades of hands-on experience.
Let’s make this move the easiest one yet.
Make your next move a Smooth Move and ask for your free on-site quote. We’ll walk you through every step and provide a plan tailored to your business.
